1. A unique Fire Door identity
Give each door a stable reference that does not change every time it is inspected. A persistent identity makes it possible to build history against the same physical asset rather than creating a new record on each visit.
2. Clear location and property context
- Customer or responsible organisation.
- Property or site.
- Building, block, floor or area where relevant.
- Door reference and a human-readable location description.
3. Doorset information and required performance where known
Record the information needed to understand what the door is and what is expected of it, such as door type, configuration and required fire- or smoke-resistance performance where that has been established. Avoid turning assumptions into facts when evidence is missing.
4. Inspection history
Keep a chronological record of inspections and checks rather than overwriting the previous result. Useful fields include inspection date, inspector, inspection type/scope, outcome, findings and any limitations on access or evidence.
5. Photographs and supporting evidence
Link photographs and supporting documents to the relevant inspection and door. This preserves context: future reviewers can see what was recorded, when it was recorded and which door the evidence relates to.
6. Defects, findings and actions
Record the specific issue rather than only a generic fail status. Keep the finding connected to any recommendation, responsible action, remedial work or later evidence of completion.
7. Reports and documents
Keep approved inspection reports, relevant certificates or product information, remedial records and other supporting documents accessible from the same door history where appropriate.
8. Current status without losing the past
The current register view may need to show whether a door requires attention, has open remedials or has an approved recent inspection. That summary should be derived from history rather than deleting older results.
9. QR or other physical identifiers
Where QR tags are used, retain the active tag identity and replacement history against the door record. The physical label can change without creating a new Fire Door asset.
10. Ownership and follow-up
Where an issue needs action, record who is responsible, what is expected, relevant dates and whether completion evidence has been received. This is what turns a register into an operational tool rather than a static asset list.
One live record for every Fire Door.
MYLU Fire keeps door identity, inspection history, evidence, QR tags, reports and remedial references connected to the same persistent record.